QuickBooks online vs QuickBooks Desktop version
A key difference between QuickBooks Online and Desktop is that you can access QuickBooks Online from any computer or mobile device connected to the internet, and it’s easy to share data with your accountant. QuickBooks Desktop, which must be installed on your computer, offers faster navigation and data input but a limited ability to share access:
QuickBooks Online is best for companies that need to give multiple people access to the program, including outside accountants
QuickBooks Desktop is best for experienced bookkeepers in specialized industries who spend most of their time in an office and want a fast program that doesn’t depend on internet speed
8 Key Differences Between QuickBooks Online and Desktop
Cloud vs Desktop: The biggest difference is that QuickBooks Online is a QuickBooks Cloud Version and can be accessed from anywhere on the internet while QuickBooks Desktop must be installed on a single computer or network.
Simultaneous users: QuickBooks Online comes with a set number of users included in your subscription price, and all users can access the program simultaneously. QuickBooks Desktop can have multiple users set up but only one user at a time can access the program unless you add extra users at an additional fee.
Mobile app: QuickBooks Online has a mobile app capable of performing most of the functions needed to keep your books. The mobile app available for Desktop is only for capturing receipts.
Future development: New features and improvements to QuickBooks Online have been developed at an incredible pace during the past couple of years. This isn’t to say that Desktop is going away anytime soon, but it’s no longer the focus of QuickBooks.
Pricing: QuickBooks Online is a monthly subscription that includes a set number of users. QuickBooks Desktop is available as an annual subscription with some additional benefits. See our pricing section below for more information.
Sharing with your tax pro: You can give an external accountant complete access to your QuickBooks Online company without it counting toward your maximum users. With QuickBooks Desktop, you must create an Accountant’s Copy, which then must be transferred to your accountant. Any changes made by your accountant must then be imported into your QuickBooks Desktop company file.
Industry-specific software: QuickBooks Online doesn’t have any industry-specific editions. QuickBooks Desktop has editions for construction, retail, professional services, manufacturing and wholesale, and nonprofit companies that include industry-specific reports and workflows.
Bookkeeping assistance: You can receive assistance and advice for keeping your books from QuickBooks Live for QuickBooks Online accounts, or you can consult with an independent QuickBooks Online ProAdvisor. For QuickBooks Desktop, your only option is an independent QuickBooks Desktop ProAdvisor.